From central government to local government and the NHS, every area of the public sector can benefit from effective print management. Digital transformation is a key initiative across both the public and private sectors today and centralised and organisationally efficient print management has a big role to play in this. Print management for the public sector can cover everything, from printers, scanners and copiers to document management and workflow solutions. There are four key reasons why the public sector can benefit from print management.
- Reducing and controlling print costs – Managed print services can provide a single, comprehensive solution for print needs that also creates the opportunity to streamline the costs that are involved. The public sector faces intense pressure to deliver to tight budgets while meeting the expectations of public oversight, and print management is one way to simplify and streamline a key cost. That could be anything, from identifying opportunities for greater technological efficiency to removing unnecessary spending.
- Ensuring consistent and reliable service – The use of print management in the public sector can include proactive remote monitoring services to ensure that device uptime can be maintained, productivity supported and overall efficiency improved. Printing infrastructure and services should support effective digital transformation and not be a hindrance. Professional printing services can ensure a consistent level of accessibility and service that will guarantee that happens.
- Improving security – Data privacy is a major concern for the public sector today, as any governmental organisation faces strict standards and some of the most stringent reviews of security failures. In the private sector, more than two-thirds of companies have faced a cyber-attack in the past 12 months, according to one report. With the vast volumes of data that public sector organisations are responsible for, as well as the perception among many cyber criminals that they may not be so well protected, systems and infrastructure can easily become a target. Professional print management services ensure that the public sector is working with the best possible security to help minimise the potential for any breach or data loss to occur.
- Simplifying use and improving user experience – Morale is vital to the public sector and this can be easily eroded by systems that either fail often or are cumbersome and difficult to use. Opting for print management can simplify the way that printing – and ancillary functions – are handled within public sector organisations. It can remove obstacles to productivity and make teams feel better supported as a result. Print management has the potential to simplify the process and improve the user experience to generate more positive engagement for those who are working within the public sector today.
Outsourcing your printing is a very effective solution for any business today but has appeal for public sector organisations. From cost reduction to improved productivity and creating a better user experience, there are many ways in which the public sector benefits where investments in print management have been made.
At CDP, we have extensive experience working with businesses within the public sector. If you are looking to outsource your print management or are unhappy with your current provider, we would love to talk! Contact us today.