How to Save Time, Cut Costs, and Reduce Stress with Hybrid Mailing?

Managing mail used to mean juggling print suppliers, stuffing envelopes, and racing to meet postal deadlines. For busy teams, this eats up hours and adds unnecessary pressure. this system changes that. It merges the speed of digital systems with the reliability of physical post, so you spend less time managing mail and more time focusing on the work that matters.

How Hybrid Mailing Solves Your Mailroom Headaches

EasyPost is CDP’s hybrid mailing platform designed to let you send printed letters straight from your desktop without tying up your in-house team. It blends digital document handling with professional print and postal delivery, so you can send out letters, statements, or notices without touching a printer.

In real terms, it’s built for the situations operations teams deal with every day. If your staff are spending hours folding, stuffing, and sorting post, EasyPost lets them shift focus to more valuable work. If your printers jam halfway through a 300-letter run, or you’re racing the Royal Mail cut-off, we step in. And if you’re trying to reduce overheads tied to mailing supplies, staff time, or postage admin, EasyPost gives you a clean, auditable system that drives down cost while protecting output quality.

Instead of printing in-house, you upload your documents to a secure, cloud-based platform and we’ll take care of the rest. That includes professional print and finishing, address cleansing, envelope insertion, pre-sorting for Royal Mail compliance, and physical delivery. Every file is handled securely and in full compliance with GDPR.

We’ve built EasyPost to plug into your process, not force you to change it. Think of it as a virtual mailroom that scales up or down with your workload, runs without downtime, and keeps your comms team in control. For teams under pressure, EasyPost removes one of the biggest admin burdens and gives you breathing room. You stay in control of what goes out, when and where, without chasing hardware or staff capacity.

Is Hybrid Mailing Better Than Doing It In-House?

Manual post still means creating files, printing them, folding each one, stuffing envelopes, sorting stamps and then chasing up delivery or budget lines. Mistakes are common. Wasted time is even more common.

this system simplifies the process. It automates manual workflows to save time, gives you access to bulk postage rates to reduce mailing costs, cuts down on errors by using a streamlined upload system, and frees up your internal team for more important work.

How Our Mailing System Works at CDP

We make it easy to move your print and post online. Here’s how a typical hybrid mailing process with CDP looks:

1. Upload your letter, invoice, or document through our secure document plug-in
2. Specify print options, envelope type, and address details
3. Approve the proof online
4. CDP takes care of the rest

From print to doorstep, we manage every stage. No more delays. No more bottlenecks.

And because we’re already handling critical print and communications for sectors like housing, healthcare, and education, our systems are built for reliability, compliance, and scale.

Who Benefits Most from This Mailing Solution and What Does It Help You Achieve?

Any organisation that sends large volumes of letters, notices, or statements regularly can benefit from hybrid mailing.

We work with housing associations that need to send rent reminders or legal notices, schools and universities managing term updates or parent communications, healthcare providers sending appointment letters, and finance or insurance teams dispatching billing information or policy updates.

For these organisations, hybrid mailing speed things up and improves the experience for the people on the receiving end. Tenants get accurate reminders, patients receive clear appointment letters, and parents aren’t left chasing missing forms. It’s about trust, consistency, and communication that works the first time.

If you’re still printing letters manually or relying on overloaded office printers, there’s a better way.

Why Choose CDP for Smart Mailing?

We’re a trusted partner for teams who need to get things out fast, accurately, and without chasing five different suppliers.

We offer same-day dispatch if files are uploaded before midday which is ideal for time-sensitive communications. Our interface is designed for real users: no steep learning curves, just straightforward uploads and approvals.

You get professional finishing and consistent tracking. We also ensure your formatting aligns with Royal Mail’s OCR standards, so delivery is efficient and uninterrupted. No more last-minute scrambles to meet pickup times. That’s the part we designed out of the process. The result? Less stress, fewer delays, and a communications process you can rely on even when everything else is stretched.

How Much Does This Mailing Service Cost?

It’s often cheaper than doing it yourself.

You save on paper, toner, envelopes, printer maintenance, postage, and most importantly, staff time. With CDP, you also get the benefit of bulk postal discounts and accurate forecasting.

Want to see how much you could save? Get in touch for a quote or learn more about EasyPost and see how it fits your organisation.

When Does This Mailing Option Make Sense?

this system has been around for years, but many teams only realise the scale of time and effort they’re wasting on manual post once they make the switch.

If you’re tired of firefighting post every week or need a dependable system that won’t let you down, we can help. Need to fix a bottleneck, modernise how your team handles outbound post, or just want a clearer picture of cost? Let’s talk. We’ll help you decide if hybrid mailing fits your setup and if it doesn’t, we’ll tell you that too.