Hybrid Mail for Hybrid Work

As hybrid work schemes have slowly become a standardised practice in the workplace, new systems must also be put in place.

The New Normal: Hybrid Work

Let’s first review what a hybrid work model means. A hybrid work model is a mix of working in an office as well as working remotely, giving employees the option to choose where they want to work from. A recent survey by Accenture, found that 83 per cent of workers rated a hybrid work model as best in terms of how people should work in the future. The move to remote work has changed how we think about working from home, showing a big change in our work habits.

The freedom to work anywhere is so prized that 56 per cent of people surveyed by Sungard AS said they would rather have less money and be able to work wherever they please.

It is clear that the hybrid work model is here for the long run. Some of the world’s largest corporations—firms such as Amazon, Disney, JP Morgan, Adobe, Spotify, and Twitter—have all embraced it. With these big players leading the way, we know for a fact that the hybrid model is here to stay.

What Are Hybrid Mailing Solutions?

Hybrid mailing solutions provide a novel and effective mail and communication management tool in a hybrid or remote working environment. Hybrid mail is built to incorporate the advantages of digital solutions into traditional mail, providing end-to-end communication solutions regardless of the location of employees. This is amazing for increasing efficiency and productivity especially in a dispersed workforce.

Benefits of Hybrid Mailing Solutions

Flexibility and Accessibility

Rather than waiting around for an invoice to arrive through the post, it can be received and processed digitally, with payments made more efficiently and cash flow better managed. A hybrid mailing solution allows employees to see their letters and documents virtually, whether they’re working in the office, from home or in a coffee shop. This is a great way to make sure your team is connected at all times and communication is seamless.

Cost-Effective

Traditional postal services can be expensive if you have to forward the physical mail to your remote workers. This expense is cut down when you use hybrid mail by digitising the process. Documents are scanned and sent electronically – you won’t have to pay postage and delivery costs.

Enhanced Security

It goes without saying that security is incredibly important for an organisation. Digital mailing systems can be sent and received securely as digital mail runs through an encrypted system to ensure sensitive documents reach only the verified recipients. The secure and compliant process is particularly important in a hybrid work environment that involves workers with laptops or phones connecting to multiple networks.

Efficiency and Productivity

What if a colleague needs to sign an urgent contract but is working from home? Rather than take days using traditional post, the document can be scanned, forwarded by email, signed electronically and returned within a few minutes.

Physical mail can be time-consuming to handle. By using hybrid mailing solutions, employees do not have to bother receiving and sending physical mail. This saves time and boosts employees’ productivity because they are no longer concerned with the physical aspects of the process and can solely focus on their core tasks.

Implementing Hybrid Mailing Solutions

The process of switching to hybrid mailing solutions might sound daunting, but with the right approach it can be done quite easily. Here’s how to get started.

1. Assess Your Needs
   Assess how your organisation handles its mail and communications. Delve into the overall scope of your mail. How many pieces of mail do you send and receive daily? What sort of documents are involved? Is there any difficulty with physical mail production or delivery at your company?
   
   
2. Choose the Right Provider
   Once you’ve selected your hybrid mail provider, be sure to find one that fits your business. Higher-end services typically offer secure document scanning, digital mailboxes and an easy-to-use interface.
   
   
3. Train Your Team
   Make sure that your staff know how to use the new system. Give them training and help.
4. Monitor and Adjust
   Monitor and iterate regularly. Assess whether the hybrid mailing solution is working. Be sure to actively ask for feedback from your team and see what you can do to help and improve.
   
   

Going forward, hybrid work and hybrid mail solutions will be essential for businesses that want to remain competitive, attract creative and ambitious employees, and keep up with the times. Hybrid mail adds to the flexibility that employees want but also improves operational efficiency. Everybody wins. And that is the new way of working.

If your organisation is moving to a hybrid work model in the months and years ahead, this might be the best time to consider hybrid mail solutions. Following the path of work itself, fundamentally transforming mail presents an opportunity to design for the future of work – and the future of mail.

FAQs

Q: Can hybrid mailing solutions integrate with existing company systems?
A: Yes, most hybrid mailing tools offer integration with your existing company systems, such as the email client, document management client, and cloud storage services, which again helps to streamline operations and keep things running smoothly.

Q: How quickly can a company implement hybrid mailing solutions?
A: It depends on the number of people employed at a company and the complexity of its legacy systems. However, the rise of Software-As-A-Service (SAAS) means that third-party providers often offer workplaces that can be up and running within days, with minimal disruption to the company.

Q: What are the environmental benefits of hybrid mailing solutions?
A: Hybrid mail solutions use less physical mail, which means less paper consumption and waste. This, in turn, assists companies in making their businesses more sustainable, which can also be a good start in their pursuit of environmental goals.

At CDP, we are confident in our knowledge and expertise. We have been doing this for four decades and developed our products to meet the needs and wants of our businesses in today’s world. To speak to one of our professionals about hybrid mailing solutions, get in touch with us today!