Legacy on-site printing models are coming to the end of the line. Whether as a result of spiralling costs or a lack of efficiency, this model simply has less to offer today than an offsite approach. Whether your business is looking to streamline, or adopt more agility when it comes to communication strategy, leaving behind a manually handled, on-site printing model can be a big advantage.
There are three key reasons why it simply doesn’t make sense for organisations to continue to handle printing on-site:
Printing is a people-heavy process. Despite the fact that many businesses today have gone through a digital transformation, there is still a lot of reliance on printed documents and this isn’t likely to change any time soon. The process of printing those documents manually can be incredibly lengthy and involve a lot of end-user time. The cost of that end-user time could be as high as 46p per document, according to one estimate. That takes into account the time required to load and unload printers, check documents, pack envelopes or distribute the documents. Where this is being handled off-site, there are considerable savings to be made.
An on-site printing setup takes up a lot of room. Some businesses have rooms or floors dedicated to printing and ancillary processes, such as mailing. And that’s before you even take into account the space that might be required for storing boxes of paper and supplies. That’s a lot of expensive real estate being used for no real purpose when there is a better alternative available. Most organisations today simply don’t have the funds to expand into bigger premises – but could make better use of the floor space they already have. One of the most obvious ways to do this is opting for off-site printing that will instantly free up more room.
According to one estimate, the UK wastes £470 million a year as a result of devices that are left plugged in at the wall but switched off – or on standby. Think about how many printers in your office building would fall into that category. On-site printing is likely to soon be a thing of the past because this kind of energy wastage (and its cost) simply isn’t necessary anymore.
Switching to an off-site printing model eliminates all of the challenges outlined above. Off-site printing and hybrid mail solutions help to reduce wasted costs and power and make any business more agile. Freeing up staff time so that it’s not being spent on printing and mailing means that skills and energy can be put to use elsewhere in the business instead. Plus, there are improvements in security, efficiency and performance that can only be achieved by leaving behind the old legacy model of off-site printing.
Whether your goals are to cut costs, improve efficiency or make better use of your existing premises, it’s clear that off-site printing is the future-proof solution that will help you get there.
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