How hybrid mailing solutions cut costs, improve compliance, and scale with your organisation

Hybrid mailing solutions give your team an easier, faster way to send physical letters without handling printing, folding, or postage in-house. With CDP’s EasyPost system, you print from your usual tools, and we take care of the rest, reducing admin time, increasing accuracy, and improving compliance.

At first glance, managing mail in-house might seem efficient. But when you factor in lost time, printer issues, postage errors, and the risk of data breaches, it quickly becomes a drain. Hybrid mailing solutions like CDP’s EasyPost give your team an easier way to send letters while keeping full control and visibility.

What problems can hybrid mailing solutions solve for organisations?

Our mailing solution, EasyPost, addresses recurring operational problems:

• Over-reliance on in-house printers and supplies
• Staff spending time on repetitive admin
• Errors in addressing or franking
• Poor tracking and compliance records
• Delays in sending bulk or reactive post
• Inaccessible systems for hybrid or remote teams

EasyPost removes barriers and lets your team focus on what matters most.

What are the hidden costs of manual mailing?

Mailing post manually brings more cost than postage alone:

• Staff time spent printing, folding, and stuffing
• Delays from broken equipment or low stock
• Missed post when key staff are absent
• Errors in addressing and mailing
• Lack of oversight for auditing or reporting

With outsourced digital post, staff can upload files directly from their usual workflow. CDP’s EasyPost then prints, packages, and posts no extra steps required.

Manual systems also fail to scale. As mailing volume grows, so do errors and bottlenecks. This service grows with your business and reduces this friction.

Can EasyPost scale with your organisation?

EasyPost adapts to growing mailing needs. You can:

• Combine letters from different departments
• Automate mail dispatch by rules or urgency
• Include inserts, leaflets, or updates
• Lock in brand consistency using templates

Digital print and mail systems help you respond to demand without adding pressure to internal teams.

You also get better insight into what’s sent, by whom, and when. That makes it easier to stay compliant, prepare reports, and resolve delivery queries quickly.

Which sectors benefit most from modern mailing services?

These sectors rely on consistent, secure mail:

• Housing providers – Rent statements, tenant notices
• Local authorities – Council tax, consultations
• Healthcare – Referrals, appointment letters
• Legal and finance – Contracts, updates, formal requests
• Education – Admissions, event reminders, letters home

These teams need reliability, speed, and compliance every time.

Why does physical mail still matter?

Some letters still need to be printed and posted:

• Legal compliance may require physical delivery
• Not all recipients use email or online portals
• Printed communications remain easy to reference and keep

This hybrid solution bridges the gap sending post with digital efficiency.

It also provides consistency in tone and branding. Every letter looks the same, no matter who sent it or from which location.

What benefits can EasyPost bring to your team?

Your team gains:

• Clear, consistent pricing
• Continuity during office closures or disruptions
• Remote access for submitting post
• Reduced waste and environmental impact
• Tools for review and approval

You keep full oversight of what’s sent, when, and by whom.

Plus, automation reduces mistakes. With pre-set rules and templates, staff don’t have to remember complex mailing steps.

How can EasyPost support remote teams?

Remote teams still need to send physical mail. EasyPost helps by:

• Allowing secure, remote uploads
• Removing printer or stationery barriers
• Enforcing brand standards
• Letting users pause or delete mail pre-dispatch
• Offering full visibility across locations and departments

That means better coordination, even from different sites.

Why use this instead of a post room?

Compared to traditional post rooms, modern mailing systems deliver:

• Lower admin load – Print and send in clicks
• Better cost tracking – Spend is fully visible
• Improved security – Encryption and audit logs
• Brand consistency – Templates used every time
• Inclusive access – Works for every department

They’re a more efficient, scalable option.

How does EasyPost improve accessibility for recipients?

EasyPost supports inclusive communication through:

• Formats like large print, braille, and audio
• Language translation options
• Add-ons like reply envelopes or extra inserts
• Templates aligned to accessibility standards

These digital mail systems help you meet accessibility expectations with less effort.

Can mailing automation support your sustainability goals?

The system supports ESG reporting and greener operations:

• Only prints what’s needed
• Batches post to reduce delivery miles
• Cuts office waste and printer usage
• Tracks usage for sustainability metrics

You gain a smarter print strategy with measurable impact.

How to get started

You don’t need to change your entire process. Getting started with EasyPost is simple:

• Install the EasyPost print driver
• Print from Word, Excel, or CRM tools
• Manage, preview, and track post from the portal
• Submit jobs by 3pm for same-day dispatch
• Monitor results with full audit trail

This system works with the tools you already use.

Talk to CDP about hybrid mailing solutions

Hybrid mailing solutions give your team a more efficient way to send physical post faster, safer, and more consistent.

Speak to CDP’s team today to explore how EasyPost and hybrid mailing solutions can support your team: Get in touch.

Hybrid mailing FAQs

Are hybrid mailing solutions secure?

Yes, all data is encrypted and logged.

Can I cancel a letter after submission?

Yes, use the portal to hold or remove it.

Do hybrid mailing solutions support mail merge?

Yes, including preview and batch tools.

Can I track failed deliveries?

Yes, returned mail can be flagged for review.

How fast is dispatch?

Submit before 3pm for same day posting.

Can I include inserts or branded items?

Yes, include forms, envelopes, or leaflets.