What Are Hybrid Mailing Solutions and Why More Businesses Are Switching

Send Letters Without the Post Room: A Smarter, Faster Alternative

Hybrid mailing solutions like EasyPost let you send letters from your desktop while CDP handles the printing, packing, and postage. That means less admin, faster turnarounds, and greater delivery accuracy.

Used by housing associations, councils, finance teams, and service providers, EasyPost turns your outbound mail into a streamlined, trackable process. No printers, envelopes, or postage queues. Just a smart, secure, and scalable way to manage your post.

You print from your computer as usual. EasyPost handles the rest.

Why are businesses adopting hybrid mailing solutions?

Manual mailing takes time and pulls your staff away from work that matters more. The process is repetitive and error-prone. Hybrid mailing solutions offer a practical, proven alternative:

• Fewer admin hours – Send hundreds of letters in minutes.
• Better accuracy – Prevent missed mailings and address errors.
• Lower costs – Cut equipment use and avoid duplicate postage.
• Smoother workflows – Merge files, automate attachments, and manage everything in one place.
• Support for remote teams – Staff can send secure mail directly from their computer.

These are tangible gains that help growing organisations stay efficient.

What are the main benefits of hybrid mailing?

• No manual envelope stuffing or postage
• Reliable delivery with fewer errors
• Remote teams can send post securely
• Consistent, professional presentation
• Lower waste and better environmental control

How does EasyPost work as a hybrid mailing solution?

All documents go through CDP’s automated production line, cutting manual steps and speeding delivery. This is what makes hybrid mailing solutions so valuable to high-volume senders.

You install a print driver. When you print, the document is securely sent to CDP:

• Print in colour or black and white
• Choose envelope sizes: C4, C5, or DL
• Use branded letterheads or templates
• CDP prints, encloses, addresses, and posts your mail

Before sending, you can preview, hold, or schedule each job. The EasyPost portal keeps track of every submission, storing previews for 45 days and offering reports and batch ID views.

Which features give EasyPost its flexibility and security?

EasyPost groups documents for the same recipient into one envelope, even across departments. You can choose defaults, such as always including a cover letter first.

Additional features include:

• Attachments – Add PDFs like leaflets, newsletters, or return envelopes.
• Accessible formats – Send braille, audio, or translated letters.
• Branded outputs – Use fixed templates to keep brand consistency.
• Physical enclosures – Include pens or promo items when needed.
• Returns handling – Track delivery issues and bounced mail with Royal Mail data.

You control everything via the EasyPost portal:

• Preview and manage jobs
• Sort by batch ID
• Hold or delete entries
• Export data or run reports

Mailing solutions that offer this level of control and flexibility help organisations stay compliant and efficient.

How does EasyPost help maintain compliance and protect data?

In sectors like housing and finance, accuracy and security are fundamental. EasyPost support GDPR compliance with secure file transfer, audit trails, and camera-verified matching to ensure the right content goes to the right person.

Which teams benefit most from hybrid mailing?

Any organisation that sends physical post regularly can benefit. But hybrid mailing solutions are particularly effective for:

• Housing associations – For rent letters, notices, or multilingual communication
• Local councils – For service updates, appointment letters, or event mailings
• Finance teams – For customer statements, account updates, or invoice letters
• Operations – To manage bulk mail-outs efficiently
• Legal teams – To send sensitive contracts or compliance documents securely
• HR departments – For onboarding packs, payslips, or formal letters

For example:

• A housing provider can send accessible or translated letters at scale
• A council can include leaflets or newsletters with their reminders
• A finance department can add reply slips and send documents in one go
• HR teams can easily communicate with offsite employees

How does EasyPost work day to day?

Submit letters before 3pm to ensure same-day print and post. Hold jobs to check content or batch campaigns before releasing.

Once the driver is installed, you print like normal. Then use the portal to preview and approve. You can:

• Review each document visually
• Schedule specific mailing dates
• Merge and batch items

Admins have visibility and oversight, making compliance checks straightforward. Hybrid mailing solutions like this are ideal for distributed teams.

Why traditional mailing methods cost more than you think

Manual post is just so much slower and more expensive than expected. Between wasted time, material costs, and failed deliveries, the losses add up quickly.

Hybrid mailing solutions solve that with automation. They keep your staff focused and ensure your mail reaches the right recipients, on time.

How does hybrid mailing fit into managed print strategies?

Hybrid mailing works alongside managed print to reduce printer load, limit errors, and keep brand consistency. By offloading mail tasks to CDP, you simplify internal processes and reduce overhead.

Your team prints only what’s needed. CDP handles the rest with secure delivery and accurate fulfilment.

CDP’s hybrid mailing solution complements your broader document strategy. You can easily integrate it into internal processes such as automated document generation, CRM workflows, or service-specific templates giving each team a seamless way to manage print and mail without adding overhead.

Time to take the admin out of mailing?

Still relying on office printers and mailrooms? Hybrid mailing gives you speed, accuracy, and control.

Let CDP simplify your outbound mail. Speak to our team to get started!

Quick Answers: FAQ About Hybrid Mailing Solutions

What documents can I send using EasyPost?

A4 letters, DL/C5/C4 formats, attachments (PDFs), accessible documents like braille or translations.

Can I schedule mailings in advance?

Yes. You can hold jobs and set future mailing dates in the portal.

Is there a cut-off for same-day mailings?

Yes. Submit by 3pm for same-day print and post.

Can I include merchandise or reply envelopes?

Yes. EasyPost supports physical extras like pens or brochures.

Can users across departments access the same account?

Yes. Permissions can be set to ensure each user sees only what’s relevant to their team or job function, improving data protection and workflow management.

Is the system GDPR compliant?

Yes. EasyPost offers secure processing and camera-matched production for full compliance.

Hybrid mailing solutions make all this easy and scalable, giving your organisation full control over outbound communication.